Privacy Policy

Confidentiality and security are paramount at Sports Law Hub. This document explains Sports Law Hub’s data protection policy, which is based on the principles of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (General Data Protection Regulation) and the Organic Law 3/2018 on Data Protection and Guarantee of Digital Rights. We fully embrace the spirit of both regulations because of our international nature, with the aim of reinforcing the individual rights rights and give greater guarantees to our community in relation to the processing of their data. This objective fully coincides with our aim to constantly improve our training programs. 

Here are the key aspects of our data protection policy:

  1. Who is the data controller?

The data controller is Altequo Group S.L. (hereinafter, Sports Law Hub), with registered address at Avenida Diagonal 534, entresuelo izquierda, 08006 Barcelona, Spain, and holder of tax code B42714246.

  1. For which purposes do we process data?

We always process personal data with the User’s rights and proportionality in mind. This means that in each case we process the appropriate, pertinent, and restricted data to fulfil the explicit purposes for which it was collected.

The only personal data to which Sports Law Hub will have access via the Website or participation in Training Activities will be data which the User voluntarily provides. The data provided will be processed for different purposes, whether to provide information on Training Activities or new developments in the Sports Law Hub environment; to manage the User’s participation in Training Activities; or to send marketing messages from Sports Law Hub and our partners or sponsors (if the User has given their specific consent). In some cases, more data may be requested, such as when we want to know the opinions or ratings of Users. In this case, replies will be processed for statistical purposes and dissociated from the personal data of the person providing the opinion or rating.

Below are some of the main purposes:

  • Management of participation in Training Activities: we record the data of the individuals who pre-register and are then confirmed as participants in one of our Training Activities. Thanks to this, we can provide the services. The data provided and data from academic records enable us to monitor the participant. The data of participants in Training Activities is used for administrative purposes, such as (i) identifying them as participants in the Training Activity; (ii) enabling access to, participation in, and monitoring of the Training Activity; (iii) sending information of interest to; and (iv) processing and issuing certificates or diplomas, among others. Likewise, in cases where the Training Activity has a financial cost for the User, bank details will be processed for accounting, invoicing, or tax purposes (such as sending information to the Spanish Tax Agency). Finally, while the Training Activity is underway, we will use participants’ data to send them information related to said Training Activity.
  • Contact: we process data to answer enquiries from people who use the contact forms on our Website or who write to us via social media or instant messaging platforms, solely for that purpose.
  • Information on activities and services: with the explicit authorisation of Users via forms, or subscriptions, or upon their explicit request via any of our means of contact, we use their data to send information about our services and activities, as well as the services and activities of our partners.
  • Data management of Sports Law Hub providers: we record and process the data of providers and partners from whom we procure services or goods. This may include data on individuals who are self-employed and data on representatives of legal entities. We collect the data required to maintain the business relationship and we use it solely for this purpose. In the case of teaching and academic staff, we process data solely to manage their participation in Training Activities.
  • Users of the Website: the browsing system and the software powering our website both compile data that is generally produced when using Internet protocols. This data category includes, among others, the IP address or domain name of the computer used by the User accessing our website. This information is not associated with specific individuals and is used for the sole purpose of obtaining statistical information on use of the Website. Our Website uses cookies that facilitate browsing and provide us with information about our Users and their interests. More information about cookies is found in the Cookie Policy.
  1. How do we collect data?

In most cases, the data comes directly from individuals interested in the products and services offered by Sports Law Hub, who provide personal information via the forms enabled for this purpose. We may also collect data at training conferences organised by Sports Law Hub or by our partners, at academic events open to the general public, or at information sessions that we hold directly or in collaboration with other entities to present our services.

Likewise, when Users purchase or register for a Training Activity, they are required to provide personal and/or professional data depending on the type of Training Activity. This allows the Academic Committee to assess the suitability of the User’s professional profile to the demands or enrolment requirements of said Training Activity.

During Training Activities and relationships between students, teaching staff, partners, and the coordination team, other data may be generated that may also be incorporated into Sports Law Hub’s systems.

Finally, we also collect data via face-to-face relationships and other channels such as emails, phone calls, or social media profiles.

  1. What is the lawful basis for the processing of data?

Our data processing has different lawful bases, depending on the nature of the processing.

  • To provide Training Activities: once participation in a Training Activity has been confirmed, the provision of services becomes a contractual relationship.
  • To comply with a pre-contractual relationship: in the case of the data of individuals interested in our Training Activities. We process the data of potential customers, providers, or participants with whom we have relationships prior to a contractual relationship, such as the processing of data of candidates for our Training Activities or who for any reason have sent us their CV or who are participating in selection processes.
  • To comply with a contractual relationship: in the case of relationships with our customers, providers, and partners, all the actions required for the fulfilment of the contract are legitimised in the contractual relationship, as is the use of the data involved with these business relationships.
  • To comply with legal obligations: the correct outcome of the Training Activity may sometimes mean that we have to comply with certain regulations which involve data processing. In this regard, Sports Law Hub may disclose data of participants in its Training Activities in order to recognise or issue certificates or diplomas. In addition, in order to comply with legal obligations (tax regulations), data may be disclosed to the Spanish Tax Agency or to judicial bodies or security forces, if required.
  • Based on consent: when we send information about our Training Activities or activities of interest regarding Sports Law Hub and our partners or sponsors, we use contact details with the explicit consent of the person who will be receiving said information. A lawful basis is also the consent for collecting data from individuals who browse our website, which may be withdrawn at any time by uninstalling cookies.
  • Legitimate interest: our legitimate interest justifies the processing of the data we collect from contact forms or communication channels.
  1. Who do we disclose personal data to?

In general, we only disclose data in order to comply with legal obligations. We have already explained the data disclosures involving Users or participants in the Training Activities which are required for their provision, and those involving our customers, providers, partners, or sponsors for development of economic and business relationships. The contact details of participants in Training Activities may be disclosed to other institutions if the Training Activity is organised jointly or with their collaboration or participation. Given the international nature of our Training Activities, data may be transferred outside the European Union if required for the management and development of the Training Activity and User participation (for example, international programmes taught jointly with a local entity located outside the European Union). In these cases, unless otherwise indicated, the transfer will be limited to the data strictly necessary to guarantee the User’s optimal participation in the chosen Training Activity.

Finally, we contract the services of companies or individuals who provide us with experience and expertise in certain tasks for which personal data must sometimes be accessed. Pursuant to the terms in the General Data Protection Regulation, this is not a data transfer, but a data processing activity. Services are only contracted with companies that guarantee compliance with this regulation. The confidentiality obligations of these companies are formalised when the contract is signed and their performance is also monitored. This may apply to data hosting services on servers, IT support services, or legal, accounting, or tax consultancies.

  1. For how long do we retain your data?

The data retention period is determined by various factors. Data retention periods are primarily affected by the fact that the data is still necessary to meet the purposes for which it was collected in each specific case. Secondly, data is retained to potentially deal with Sports Law Hub’s data processing liabilities and to comply with summons from public authorities or judicial bodies.

Consequently, the data will be retained for the time necessary to preserve its legal or informative value and to prove compliance with legal obligations, but not for longer than required for the purposes of the processing. In the case of information proving that a User has undertaken and completed a Training Activity, the data is retained permanently to preserve their rights.

In certain cases, such as data contained in accounting and invoicing documentation, tax regulations require the data to be retained until the statute of limitations for these liabilities expires.

As for data processed exclusively on the lawful basis of the data subject’s consent, it is retained until the data subject withdraws consent.

  1. What rights do data subjects have regarding the data we process?

Pursuant to data protection regulations, data subjects have the following rights:

  • To know whether their data is being processed
  • To be informed about data collection
  • To access their data
  • To request the rectification of data
  • To ask for their data to be erased
  • To request the restriction of processing
  • To request the portability of their data
  • To object to the processing of their data
  • To not receive information: we immediately respond to requests in which a User tells us they do not want to continue receiving information about our activities and services, provided that the basis for sending information was solely the consent of the person receiving said information.
  1. How can data subjects exercise or defend their rights?

The rights listed above may be exercised by sending a request by email to: dataprotection@sportslawhub.com

If a data subject does not receive a satisfactory response when exercising their rights, they may lodge a complaint with the Catalan Data Protection Authority via the forms or other channels accessible on its website: https://apdcat.gencat.cat/ca/inici

To guarantee an optimal relationship with Sports Law Hub, whether this involves being informed of new developments or being able to properly participate in a Training Activity, it is important to keep personal data up to date and inform Sports Law Hub of any modifications.

This Privacy Policy was updated on 29/03/2024. Pursuant to current data protection regulations, Sports Law Hub will notify Users of any modification to this Privacy Policy by means of a notice on the Website, and the changes will be effective from the date of publication of said notice.

For any questions, additional information or clarifications about this Privacy Policy, Users may contact Sports Law Hub’s Data Protection Officer at the following email address: dataprotection@sportslawhub.com